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Requests to update population growth and allow private streets in planned developments also presented at meeting

Newberg annexed property into its city limits 43 times between 2000 and June 2017, but those changes have not been reflected in the city's legal description of its boundaries.

The city is required to keep that information up to date and the Newberg City Council will address the oversight after hearing a presentation from Community Development Director Doug Rux at its Jan. 16 meeting.

Rux told the council that city staff has incorporated all 43 annexations from the 17-year lapse into an update, but that moving forward, it will be done on an annual basis.

"The intent is that every year the budget process will ask for funding and through June 30 of every year the annexation will update that description and we bring that back to you in the fall," Rux said.

A second reading of the amendment will take place Feb. 9.

The council also heard presentations on two other topics that will receive a second reading Feb. 9, including a request to update the population growth information in the Newberg comprehensive plan.

The update would reflect new projected population data and add the most recent U.S. Census population data for 2010. The last update was entered in 2004.

The data shows Newberg grew more than 500 percent from 4,204 in 1960 to 22,068 in 2010.

In 2030, the population is predicted to be 31,336, according to the Population Research Center at Portland State University.

Lastly, the council heard a request to amend the Newberg Development Code to allow private streets city-wide.

Developer JT Smith Companies initiated the request with a letter submitted July 17.

The company is considering a development proposal that would include a mix of public and private streets known as a planned unit development (PUD).

"A PUD is similar to a subdivision, it allows flexibility in a lot of standards," Rux said. "One of the questions you might come up with is well, private streets vs. public streets. That gets into design flexibility, creating walks in the neighborhoods … a denser neighborhood area (is) a possibility, it can help meet our housing needs."

Rux presented slides outlining the importance of certain conditions that are to be met by the developer. They include to only allow the creation of private streets in PUDs that have at least 50 dwelling units, require that the PUD has a homeowners association run by a community management company to enforce parking rules, and to maintain the streets and PUDs as a Class 1 planned community.

One of the concerns is that private streets are narrower than public streets and can restrict fire department access in case of an emergency. Newberg stopped allowing construction of private streets in 1999 because of issues with emergency access and signs that said no parking where people would park.

To counter this concern, the proposal requires that the private street is of sufficient width and construction to satisfy requirements of the fire marshal and city engineer.

"The developer must submit a plan for managing on-street parking, maintenance and financing of maintenance of the private street, including a draft reserve study showing that the future homeowners association can financially maintain the private street," according to the proposal.

Management is a concern, as is who will be held accountable for deteriorating street conditions. The proposal specifies that the homeowners association shall be established in perpetuity and shall continually employ a community management association.

"It is important to note that the planning for developments actually get reviewed and approved by the planning commission and it has to go to the planning commission for a public hearing," Rux said.

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