Council has full slate coming
Canby's City Council members plan to spend a long evening on May 2, starting with a work session at 6:30 p.m. to discuss updating the city's Emergency Assistance Alarms ordinance.
During the later council meeting, members will discuss the package from PMAM Corporation's False Alarm Management Company describing how it can reduce the number of false alarm calls, provide robust and accessible service framework for Canby and its residents, an ability to leverage new technology and processes to reach program goals and increase revenue for the city's alarm program.
The package includes a proposed solution and the scope of services along with the project's methodology and false alarm tracking and invoicing. It describes the collection process, meeting collection goals and increased city alarm program margins. It also offers collections, customer service, false alarm reduction processes, public service information, data security, the timeline for implementation timing and pricing.
Clackamas County notified Canby that the software the city uses for alarm management will be decommissioned July 1, forcing staff to research and interview alarm software companies. The required revisions and adoption of a companion ordinance is currently proposed to contract with PMAM Corporation to operate the program.
At the meeting, council will vote on an ordinance to enter into a contract with PMAM for alarm program administration and members also collection services to take effect on July 1.
A portion of the council meeting will be dedicated to a public hearing discussing a transient lodging tax. Canby currently doesn't have such a tax.
Such a tax would bring in significant money that the city would use strictly for tourism and to develop initiatives supporting local businesses and events. These funds also can offset costs of event coordination and related police and public works support.
Canby's Community Vision recognized the need to support tourism and create a transient room tax under its Arts and Culture Aspiration, which seeks to "increase, coordinate and promote arts and events that can build community cohesiveness and attract tourism to Canby."
Some of that was done by creating the new Visit Canby website and new tourism and heritage brochures. The city also is developing a signage system that will be available this spring.
Currently, Canby's Motel 6, the only motel in Canby, pays a 1.8 percent transient tax to the state and a 6 percent tax to Clackamas County.
And, 5 percent of that tax goes to the hotel. City Administrator Rick Robinson recommends city council members consider a 5- or 6-percent transient tax. A 5-percent tax would provide the city at least $15,590 and a tax at 6-percent would generate $19,120 per year.
Wilsonville, which has a city transient tax, has six hotels that provided $242,000 in revenue in the last year. Oregon City increased its tax from 3 percent to 4 percent in 1986 and generates about $78,170 in a year.
It's estimated that Motel 6 would generate $9,120 with a 35 percent occupancy at a 3 percent tax rate, but $12,455 at a 4-percent rate, $15,590 at 5-percent and $19,120 at a 6 -percent rate. When the hotel has 70 percent of the rooms used, at a 3-percent rate, the tax generates $18,020 and $36,200 at a 6- percent rate $36,200.
However, the city is also considering adding a new hotel which would raise significantly more for city tourism
Council members also will discuss the announcement of three bids for Schedule A of the 2018 street resurfacing and slurry seal project. Three bids came in and the city chose the least expensive from Eagle-Elsner Inc. for a total of $758,447.
Julie Wehling, transit director is asking for authorization to buy three replacement buses for the Canby Area Transit fleet to replace three buses that are no longer useful. Date of delivery is likely to be about seven months from the date of the order. The old buses will be evaluated for use as back-up buses or sent to auction.
Wehling recommends purchasing one 20-passenger buses and two, 16-passenger buses. Total cost is $418,031 with grant funds of $367,887. Sales of the potentially retired buses historically run about $5,000 each.
Staff also has recommended city council members adopt an updated ordinance 1224 for all volunteers and prospective city employees. That rule allows agencies authorized by OSP to access computerized criminal history records through the Oregon State Police as well as the FBI Criminal Justice Information System. When accessing such information, the city is responsible for using and disseminating it correctly.