Canby's Feb. 5 council meeting has full agenda
Canby's council members will discuss two ordinances sandwiched between a 6:30 p.m. work session to discuss construction costs for the quiet zones and an executive session after the main portion of the meeting.
The downtown Quiet Zone project will design and construct a sequence of safety improvements to allow trains to limit their horns at downtown intersections. These improvements will include grade changes, medians and signage at a cost of about $1.38 million for the three downtown intersections. The current cost estimate includes $323,378 for design, $898,084 for construction, $111,971 for other direct costs and a contingency amount of $44,404.
However, the city's Urban Renewal program is nearing its limit for projects, and city staff assessed the project to see if other funding sources for the Quiet Zone could be identified. ODOT funds have been allocated to the project and certain components of the project could be funded with city funds.
For example, instead of using $1.24 million from the URA tax increment, staff estimates $870,850 added to the ODOT grant of $137,951, street maintenance fees of $343,406 and stormwater funds of $26,630 equaling the total estimate of $1.38 million. Using Public Works to take over onsite construction management will lower overall costs.
If the council supports using street maintenance and stormwater fees to assist with the Quiet Zone project, the city will inform the URA and make the necessary budget adjustments thus conserving Urban Renewal funds but reducing funds available for street and stormwater maintenance.
Staff recommends Council members to allocate street maintenance and stormwater funds be allocated to the project.
Council members will also receive an update regarding Columbia Distributing's Strategic Investment Zone application. The members were unsure about this at the last meeting and wanted to spend some time learning about it. A discussion will happen just after the Pledge of Allegiance.
Ordinance 1521 authorizes the City Administrator to executive a contract with Clackamas Construction, Inc. for $588,861.25 for the South Ivy Street Sanitary Sewer Pumping Station Improvement Project and declaring an emergency. The ordinance, which was first read and passed at the Jan. 15 council meeting It went out for bids Jan. 9. Ten bids were received with Clackamas Construction Inc. offering the low bid of $588,861.25. The emergency clause will allow the project to proceed on the second reading.
The second ordinance, #1522, extends the contract between Canby and MV Transportation, Inc for an additional year and includes a 2.21 percent increase in the contractor's rate per Vehicle Revenue Hour. The increase in the estimated annual cost is $24,603 over the annual not to exceed amount for fiscal 2019-20. This will allow Canby to postpone the next procurement process to select a service provider until a Transit Master Plan update is completed and more information is available regarding available Statewide Transportation Improvement Funds.
Staff recommends approving the not to exceed amendment allowing time for additional service planning before the next provider procurement process.
The Executive session slated for 7:30 at the meeting will include only council members, staff and the media. They will conduct deliberations with people who are designated to negotiate real property transactions.
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