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City councilors approved the rules update during a meeting held via Zoom on Monday, Feb. 22

Estacada City Councilors approved an update to their group's rules, including new sections focused on social media and attendance.

Changes included in the vote during the Monday, Feb. 22, meeting included updating notice requirements so that special meetings can be called within 24 hours notice and special emergency meetings can be called with three hours notice.

The "Public Members Addressing Council" section was updated to cap the total time for each of the meeting's comment periods at 30 minutes. Additionally, the time limit for individual speakers was changed from five minutes to three minutes.

The newly revised "Attendance" section, based on one from the city of Tualatin, states that while councilors have the option to attend meetings in-person, via telephone or through other electronic platforms where their voice can be heard, the preference is for councilors to attend in-person. While meetings are held via Zoom, in-person means councilors have their cameras on. Additionally, a member of the council should not attend by telephone or a different voice-only platform for more than two consecutive meetings.

The "Social Media" section encourages councilors to exercise caution when using social media to comment on municipal affairs. Per Oregon law, certain uses of social media may constitute a public meeting, so councilors should use appropriate caution to avoid public meeting violations.

The section also notes that councilors should not post comments expressing a council position prior to the council determining its position on subjects that "would otherwise require Council or Committee authorization prior to the conveyance of a position."


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