The Molalla City Council will meet on Wednesday, Oct. 9 and will discuss a potential ordinance for an art commission and the Clackamas County Library District Task Force. There will be a work session prior to the meeting to discuss the Council's annual retreat.
Last March, Council members began discussing potential re-establishment of an art commission. There currently are three versions of the Commission/Committee Municipal Code formats for the council to consider or amend. These are current art commission language with the municipal code, amended art and culture commission language and proposed community program committee language.
Staff is ready to discuss each version with the council during the Oct. 9 meeting and are available for questions prior to the meeting.
The mission of the arts commission is to encourage greater opportunities for a recognition of arts in the Molalla area; facilitate cooperation, coordination and communication among groups and individuals engaged in the arts; sponsor, facilitate or coordinate events and activities to showcase the agilities of area artists; encourage and promote the arts as a factor in the community's economic life; pursue sources, projects and programs and to enhance artistic diversity in Molalla. County, regional and state arts agencies.
The Council defines art as, but not limited to: music, drama, dance, creative writing and poetry, architecture and landscape design, painting, sculpture, photography, graphics, craft and folk art, film and video as well as other endeavors that may be designated by the commission.
The City plans to provide meeting space, website, financial oversight and related support by consulting with the commission with approval of the city manager and/or the city council. But, funding for events and projects will be generated by the commission. The city will receive and disburse funds with the City's accounting and purchasing practices and guide the commission on fundraising and financial matters.
The City also can make grants to the commission or enter into agreements with other public agencies, associations and individuals for services to assist the commission.
Another discussion will take place regarding the Clackamas County Library District task force. The staff recommends that City Manager Dan Huff and Library Director Diana Hadley be appointed to task force committees.
The County Commissioners have recommended convening a Library District task force. This goes back to the October 2017 settlement agreement between the county and the City of Gladstone. Discussions related to that settlement agreement, various library stakeholders were concerned about the changes compared with the original purposes of the Library District as well as the impact of these proposed changes related to the long-term sufficiency of district funding and sustainability of services throughout the county.
That led the commissioners in March 2018 to authorize creation of the library district task force to examine these concerns as well as funding. They later added the equity of current district funding formula challenges in capital funding and evaluation of current service area boundaries.
The task force will focus on three areas: provision of library services, sufficiency and sustainability of library funding and governance of the library district. In order to do this, they recommended three subcommittees: a library service subcommittee, funding subcommittee and a district governance subcommittee.
The task force's work will take about 18 months during which groups will meet over about 12 months, with the final three months to be a period to prepare and submit the report.
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